Make a list of all possible tasks
Before starting any job you should list all the tasks you intend to do during the limited time you have. This list will let you know what you need to give more time and also what you need to start with. Furthermore, the list should let you know the tasks which are formal and those that are informal.
Prioritize the tasks
Amongst the tasks you have listed on the first step there are some which are more important than others. The high priority tasks needs to be given first priority where you should ensure there is ample time to complete them. Some of the high priority tasks require to be taken more seriously so that even if there is no ample time to complete all the listed tasks at least there will be time to complete the most important ones.
Short list the most urgent tasks
Even amongst the high priority tasks there are some which need to be completed urgently. Depending on your job there are certain tasks you need to start with so that the rest can follow. Consequently you should take the high priority tasks and make sure the most urgent ones are completed first. For instance, while starting a job you should ensure all the tools you will need are in place. This is because you will need the tools for the rest of the tasks to be complete and therefore getting the tools is an urgent and important task. With the tools in place you will not have to worry about delays caused by lack of some tools.
Make a task completion chart
This is an important component of a good to-do list since it lets you know what you have completed and what is still incomplete. You should mark any completed task so that you see the tasks remaining and you can also analyze the various tasks in the future.
Make a task accomplishment trend
This particular step lets you know the progress you are making especially if you are dealing with a big project. This is because you will be seeing the progress you are making and therefore be more motivated to complete the entire project. You should ensure after every week you remove the completed tasks to make the to-do list shorter and let you know what you ought to deal with.
It is evident that if you keep a simple and manageable to-do list you will be able to achieve more. Complicated projects will also be simplified because you will be taking one task at a time. The highly effective project managers keep to-do lists which help them complete various projects on time. Therefore, if you follow the outlined steps you can be able to prepare a helpful and manageable to-do list.